End-to-end event organizing and production service for General Assembly
EIT RawMaterials is looking for an end-to-end service to organize its General Assembly in a hybrid format.
The selected agency will provide EIT RawMaterials with an end-to-end service to organize General Assembly in a hybrid format, live stream and in-person participation, including voting platform embedded in the live stream. All the participants including the ones present at the event venue should login to the stream in order to cast a vote.
The event location is Brussels, Belgium on the 13th of May 2025 and the duration of the event is ca. 2 hours including 30 minutes of Q&A session with the questions coming from in-person audience and Q&A section embedded in the live stream.
The basic technical requirements are listed below:
- General assembly
- Audio
- Direction (desk & intercom)
- Wireless (5 headsets, 2 handheld)
- Monitoring
- Lighting
- Uplighters
- TV lights
- Video
- Screens
- V-Mix extended control set
- Streaming gear
- Clicker
- Broadcast
- 5 PTZ cameras
- Controller & ACE
- Crew
- Backdrop wall decoration
- Furniture
- Stage
- Audio
- Voting
- Online voting + Q&A system
- Remote voting in auditorium/studio (300 remotes)
- Live streaming
Key Dates
- 28.02.2025: RfP available and advertised
- 07.03.2025: Proposals submission deadline
- By 14.03.2025: Award by EIT RawMaterials
- 12.05.2025-13.05.2025: Commencement of work
Contact
For any information related to this RfP, please contact eitrawmaterials-ev@eitrawmaterials.eu.