EIT RawMaterials invites you to respond to this Request for Proposal (RfP) “General Assembly”.

The selected agency will provide us with an end-to-end service to organize General Assembly in a hybrid format, live stream and in-person participation, including voting platform embedded in the live stream. All the participants including the ones present at the event venue should login to the stream in order to cast a vote.

The event location is Berlin, Germany on the 3^rd of December and the duration of the event is ca. 2 hours including 30 minutes of Q&A session with the questions coming from in-person audience and Q&A section embedded in the live stream.

The basic technical requirement is listed below:

1. Studio setup (max 100 participants in person, Hotel meeting room)
   1. Sound - Desk - QL 1 (Up to 20 Mies) & Intercom (6Q)
   2. Sound - UHF System (16x Headset+ 4 Handheld)
   3. Sound - Gooseneck Mies (For Lectern)
   4. Sound - Monitoring
   5. LIGHTING - Uplighters on stage (12Q)
   6. LIGHTING - pack 200 pax
   7. VIDEO - Widescreen projection (10mL x 4mH) - 1920/768 from fix install
   8. VIDEO - Regie PIP with E2 (incl. ctrl laptop+ 4x laptop)
   9. VIDEO - Monitors Expert (2Q different image)
   10. VIDEO - Countdown-Timer System
   11. VIDEO - Clicker
   12. BROADCAST - 3x PTZ cameras, controller & ace+ Crew
   13. VMIX + Crew
   14. Digital Lectern (Screen 40" Portrait 1080/1920) + Laptop
   15. Stage 10m x 4m x 0.4mH
   16. furniture
        
2. Voting
   1. online voting + Q&A system
   2. remote voting in auditorium/studio (300 remotes)
       
3. Live Streaming

Key Dates

• 22.07.2024: RfP available and advertised
• 29.07.2024: Proposals submission deadline
• By 08.08.2024: Award by EIT RawMaterials
• 25.11.-04.12.2024: Commencement of work

About General Assembly

Our association's General Assembly is a biannual gathering of esteemed partners and members, serving as a cornerstone of strategic decision-making and collaboration.

This pivotal event serves as a platform to deliberate on strategic matters, ensuring collective input and consensus on our organizational direction. It demonstrates our commitment to inclusive governance and forward-thinking collaboration.

About EIT RawMaterials

EIT RawMaterials, initiated and funded by the EIT (European Institute of Innovation and Technology), a body of the European Union, is the largest and strongest consortium in the raw materials sector worldwide. Its mission is to develop raw materials into a major strength for Europe by boosting competitiveness, growth and attractiveness of the European raw materials sector via radical innovation, new education approaches and guided entrepreneurship.

EIT RawMaterials unites more than 120 partners – academic and research institutions as well as businesses – from more than 20 EU countries. Together we collaborate on finding new, innovative solutions to secure the supply of the raw materials and improve the sector all along the value chain – from extraction to processing, from recycling to reuse.

EIT RawMaterials aims to significantly enhance innovation in the raw materials sector by sharing of knowledge, information and expertise: Entrepreneurs, Start-ups and SMEs receive funding and support through our partner network and collaboration activities.

EIT and EIT RawMaterials are integral part of Horizon Europe Framework Programme for Research and Innovation 2021-2027. EIT RawMaterials has evolved to an open, integrated, outward-looking and expanding partnership closely connected with the policy agenda of the European Commission and driven by a strategy to create industrial symbiosis through innovation across value chains’.

EIT RawMaterials is becoming a network- and service-focused organisation (2021-2027) with the ambitious aim to emerge as a stand-alone and profitable, fully-fledged professional service organisation.

Contact

For any information related to this RfP, please direct all inquiries to contact information as follows:
eitrawmaterials-ev@eitrawmaterials.eu